KNEWTE business application suite

Welcome to KNEWTE Platform

An Enterprise Apps Platform for Business Productivity

KNEWTE brings practical business applications into one secure platform, so your team can manage important workflows without scattered tools, duplicated user setup or separate billing. Use Reference Check to collect and evidence references with a clear audit trail, and Working Papers to organise files, documents, reviews and completion status in one controlled workspace. Your apps share the same users, roles and subscriptions, with application data hosted on UK-based servers.

Request a demo Start free trial Explore apps

3 focused web appsReference Check, Working Papers and eSignature Requests.
Shared accessManage businesses, users and role-based permissions centrally.
Flexible pricingUse available trials, monthly subscriptions or PAYG credits.
Traceable workflowsKeep relevant records, statuses, timestamps and activity together.
UK
UK-based application data servers KNEWTE application data is hosted on UK-based infrastructure, with secure access and business-level separation across the platform.
Business productivity apps

Purpose-Built Software for Important Business Workflows

Choose the KNEWTE app that matches your workflow today and add more as your business grows. Each web app is focused, easy to adopt and managed through the same KNEWTE account.

Recruitment, safeguarding and compliance

Reference Check | Web App

Online reference checking software for requesting, receiving and evidencing employment references without chasing emails, losing forms or relying on incomplete manual records.

Reference verificationAutomated remindersPDF reports

KNEWTE combines automated reference checking software with a secure reference checking platform. HR teams, recruiters and regulated organisations can collect employment references online while keeping requests, reminders, responses and reports together.

  • Use reference request software to send secure forms to referees or candidates.
  • Manage automated reference checks with configurable reminders.
  • Track online employment references, responses and completion history.
  • Generate professional PDF reports for records and audits.

Best for

UK businesses seeking a reference checking tool for consistent pre employment reference checks, safer recruitment records and inspection readiness.

View Reference CheckPricing
Documents, evidence and review workflows

Working Papers | Web App

Document management software for building structured client, customer, supplier and project files where evidence, review points and status updates stay connected.

Document evidenceReview pointsExternal sharing
Working Papers workspace showing tree structure, document preview, review points and status workflow

Working Papers supports project document management, structured business records and secure document sharing. Teams can organise documents, review work and retain a visible trail from preparation to completion.

  • Create blank files or start from editable industry templates.
  • Attach PDF, image, text, HTML, archive and Office documents.
  • Edit Office files online and annotate PDF documents.
  • Create controlled review files for external reviewers.

Best for

Teams that need structured working files, evidence packs, project documentation, supplier records, client files or review trails or controlled external review access.

View Working PapersPricing
Electronic signatures and document completion

eSignature Requests | Web App

A secure, guided way to prepare PDF documents, collect electronic signatures and track every request through to completion.

PDF signingDelivery trackingAudit trail

KNEWTE electronic signature software helps businesses send documents for signature, add recipients and signing fields, and track completion. The document signing software keeps signed PDFs, reminders and activity history together in one controlled workflow.

  • Upload frozen PDF documents and add multiple recipients.
  • Place signature, initials, date and text fields.
  • Preview each recipient's signing journey before sending.
  • Track delivery, reminders, completion and audit activity.

Best for

Businesses that need a clear, traceable and professional process for agreements, approvals, confirmations and other documents requiring electronic signatures.

View eSignature RequestsPricing
One connected platform

One Account for Your Business Apps

Shared users and roles
Invite team members once, assign app-specific permissions and review access centrally.
Business separation
Keep application records organised by business or entity while managing them from one account.
Central subscriptions
View trials, subscriptions and PAYG credit balances from one billing area.
UK-based app data servers
KNEWTE application data is hosted on UK-based infrastructure for clear data residency.
Get started

Business Software Without a Complicated Roll-Out

1
Register your business
Create your KNEWTE account and add the business that will use the apps.
2
Choose an app
Select Reference Check, Working Papers or eSignature Requests.
3
Invite your team
Give users access and assign roles appropriate to their responsibilities.
4
Start the workflow
Run a trial or select an available monthly or pay-as-you-go option.
Control and visibility

Structured Workflows, Permissions and Audit Records

Role-based access
Control which apps and actions each authorised user can access.
Traceable activity
Keep useful timestamps, statuses and workflow history with the relevant records.
External participation
Candidates, referees, reviewers and signers use focused external workflows without access to your internal account.
Privacy and retention
Use structured controls and app-specific retention rules to support your internal data-management responsibilities.

Read about security and privacy

Practical business scenarios

How KNEWTE Apps Can Help Your Business

Replace fragmented email, spreadsheet and document processes with focused workflows your team can recognise and use.

Recruitment and reference checking
Collect pre-employment references, manage safer recruitment checks and track candidate reference requests without maintaining a separate follow-up spreadsheet.
View 10 reference-checking use cases
Working papers and document reviews
Organise client files, accounts working papers, project evidence, supporting documents, review points and completion status in one structured workspace.
View 10 document-management use cases
Electronic signatures and approvals
Send PDF agreements, employment documents, client approvals and other suitable business documents for electronic signature online.
View 10 electronic-signature use cases

View all KNEWTE app use cases

Protecting business information

Data Security and Safety

KNEWTE combines technical safeguards, controlled access and structured workflows to help businesses manage sensitive records and documents responsibly across Reference Check, Working Papers and eSignature Requests.

Secure connections
Browser connections use HTTPS to help protect information while it travels between users and KNEWTE applications.
Role-based access in every app
Each KNEWTE app uses role-based permissions. Administrators can manage each user's rights and control which features and business information they may view, add, edit or delete.
Business data separation
Application records are logically separated by business or entity to help prevent users from viewing unrelated organisations' data.
Audit and activity records
Relevant actions, statuses and timestamps are recorded to support operational review, accountability and troubleshooting.
Retention and document control
App-specific retention rules and controlled document workflows help customers manage information throughout its working lifecycle.
Shared responsibility
Customers should assign suitable permissions, protect sign-in details, review access regularly and keep any independent copies required for their business.
Protected stored information
Security controls help protect application data and documents while stored, reducing the risk of readable files being exposed through direct storage access.
Secure external workflows
Referees, reviewers and document signers use focused request-specific pages without receiving access to the customer's full KNEWTE account or unrelated records.
Session and sign-in safety
Authenticated sessions and security checks help prevent unauthorised access, with users returned to sign-in when an application session is no longer valid.
Operational resilience
Managed infrastructure, backups and operational monitoring support service continuity and recovery, while customers remain responsible for keeping required independent copies.

Learn more about KNEWTE security and privacy

Trials, subscriptions and PAYG

Flexible App Pricing

Choose the commercial option available for each app and manage it centrally as your usage changes.

Free trial
7 days
Try an eligible app without entering payment-card details.
Monthly plans
Predictable
Use an available monthly subscription where your workload is steady.
Pay as you go
Flexible
Top up credits for supported apps. eSignature Requests uses 3 credits for each request sent.

Compare KNEWTE apps

Free 7 day trial

How to Add a Trial Version

Follow these quick steps to add a Trial version to your account. No payment or bank card details are required.

1

Register or sign in

Create a KNEWTE account or sign in to your existing account.

2

Go to Billing & Subscriptions

In the left menu, open Billing & Subscriptions to manage your subscriptions.

3

Select “New Subscription”

Click New Subscription to start adding a subscription to your account.

4

Choose Trial version

In Select Subscription *, choose Trial version, then confirm to activate your free 7 day trial.