Recruitment and HRPre-employment reference checksHR teams can send structured employment reference requests to former employers, monitor responses and follow up from one place. This replaces repeated emails and creates a consistent reference-checking workflow for every candidate.
Care and childcareSafer recruitment workflowsNurseries, schools, care providers and other regulated organisations can request references, record progress and retain completed responses alongside an operational audit trail. The organisation remains responsible for its safeguarding decisions and required checks.
Recruitment agenciesHigh-volume candidate reference collectionRecruiters handling multiple candidates can organise candidate and referee details, send online reference forms and see which requests are pending, completed or need reminders without relying on separate tracking spreadsheets.
People operationsStandardised internal hiring processesGrowing businesses can give hiring managers a repeatable process for requesting and reviewing references. Structured questions and central records help teams apply their internal recruitment policy more consistently across roles and locations.
Accountancy and financeAccounts and audit working papersAccountants and finance teams can build structured working paper files for clients or reporting periods, attach supporting documents, record review points and track preparation and completion status within one organised file.
Client servicesClient file and document managementProfessional-services teams can organise client documents, correspondence, notes and review activity using repeatable file structures. This gives staff a clearer working record than folders spread across local drives and email attachments.
Projects and operationsProject evidence and completion filesOperations teams can maintain a project working file containing approvals, evidence, supporting PDFs, comments and outstanding review points. Managers can see what is complete and what still requires attention before sign-off.
Compliance teamsCompliance reviews and internal checksBusinesses can create structured files for internal reviews, supplier checks, quality-control work or recurring compliance processes. Templates help teams follow the same document checklist and review workflow each time.
Contracts and agreementsSend PDF agreements for electronic signatureBusinesses can upload a final PDF agreement, assign signature and date fields, add one or more recipients and send a signing request by email. Delivery, reminders and completion remain visible to the sender.
HR documentationEmployment documents and policy acknowledgementsHR teams can send suitable employment letters, workplace forms or policy acknowledgements for online signing. Reusable recipients and templates reduce repeated setup when the same document workflow is used regularly.
Sales and client servicesClient approvals and service documentsSales and service teams can request electronic signatures on proposals, engagement documents, order forms or client approvals, helping move agreed documents from preparation to completion without printing and scanning.
Multi-party workflowsDocuments requiring several signersWhere an appropriate document requires multiple participants, a sender can add recipients, assign fields and monitor signing progress. The customer should decide whether standard electronic signing is legally and operationally suitable for the document.
From recruitment checks to signed onboarding documentsUse Reference Check to manage employment reference requests, then use eSignature Requests for suitable onboarding documents that need an electronic signature. Each app keeps its own focused workflow while your team uses the same KNEWTE account.
From working file preparation to document approvalUse Working Papers to organise supporting documents, comments and reviews, then use eSignature Requests when a final PDF needs to be sent for signature. This supports a clearer journey from preparation and review to external completion.